Fleet Overview
Manage and track your mining equipment fleet with MineSync's Fleet module.
Overview
The Fleet module is the central registry for all vehicles and heavy equipment in your mining operation. Every piece of equipment -- from haul trucks and excavators to drills and graders -- lives here with its identification, lifecycle profile, meter readings, and maintenance history.
Fleet is the foundation that other MineSync modules build on. Work orders, forecasts, meter readings, and TCO scenarios all reference vehicles registered in this module.
Key Concepts
Vehicle Record
Each vehicle has a set of core fields:
| Field | Description |
|---|---|
| Unit Number | Your internal identifier (e.g., TRK-001, EXC-100) |
| Fleet ID | An alternate fleet-level identifier |
| OEM | Original Equipment Manufacturer (e.g., Caterpillar, Komatsu, Hitachi) |
| Model | Equipment model (e.g., 797F, HD785, EX5600) |
| Serial | Manufacturer serial number |
| VIN | Vehicle Identification Number |
| Status | One of Active, Inactive, Maintenance, or Retired |
| LTD Hours | Life-to-date frame hours |
| Daily Utilization | Average operating hours per day (used for forecasting) |
| Commission Date | Date the equipment was commissioned |
| Site | The physical site or location where the vehicle operates |
| Profile | The lifecycle profile assigned to this vehicle |
Status Indicators
Vehicles use color-coded status badges throughout the application:
- Active (green) -- Equipment is operational and in service
- Inactive (gray) -- Equipment is temporarily out of service
- Maintenance (yellow) -- Equipment is undergoing planned or unplanned maintenance
- Retired (red) -- Equipment has been permanently decommissioned
Lifecycle Profiles
A vehicle can be assigned a lifecycle profile, which defines the expected component replacements, maintenance intervals, and cost estimates for that equipment type. When a profile is assigned, MineSync calculates component percent-life, projected replacement dates, and remaining hours for each tracked component.
OEM and Model Catalog
OEMs and models are stored in a shared master data catalog. When you add a new vehicle, you select from existing OEMs and models or create new entries on the fly. Models are scoped to their OEM, so two manufacturers can have models with the same name without conflict.
Key Workflows
Registering Equipment
- Click Add Equipment from the fleet list page
- Fill in the OEM, model, unit number, serial, and other identification fields
- Optionally assign a lifecycle profile and set initial meter readings
- The vehicle appears in the fleet table immediately
For large fleets, use Bulk Import to paste data from a spreadsheet or CSV file. The import wizard validates your data, checks for duplicates, and creates all vehicles in a single operation.
Tracking Utilization
Use the Update Daily Utilization dialog to set operating hours per day for one or more vehicles at once. You can select vehicles individually, by model, or all at once. Daily utilization drives the forecasting engine's projected replacement dates.
Viewing Vehicle Details
Click any vehicle in the fleet table to open its detail page. From there you can:
- View and edit machine information (status, hours, utilization, notes)
- See the Component Lifecycle table showing percent-life and projected dates for every tracked component
- Review the Activity Feed of recent changes to the vehicle
- Navigate to related work orders, forecasts, and the scheduler
Soft Deletion
Deleting a vehicle performs a soft delete -- the record is hidden from queries but preserved in the database. Only users with the Admin role can delete vehicles. A confirmation dialog prevents accidental deletions.
Common Questions
Who can add or edit vehicles?
Users with the Admin, Planner, or Technician role can create and update vehicles. Only Admin and Planner roles can delete vehicles.
What happens when I delete a vehicle?
The vehicle is soft-deleted (its deletedAt timestamp is set). It no longer appears in the fleet list or other queries, but the data is preserved for auditing purposes.
Do I need to assign a profile to every vehicle?
No. A vehicle without a profile will still appear in the fleet list and can have work orders and meter readings. However, the Component Lifecycle table on the vehicle detail page requires a profile to display component tracking data.
Can I import vehicles from Excel?
Yes. The Bulk Import dialog accepts data pasted from Excel (tab-separated) or from a CSV file (comma-separated). Download the template CSV for the expected column format.