Parts Inventory
Track spare parts, consumables, and their supply chain details across your fleet.
Overview
The Parts Inventory page is the central registry for all spare parts and consumables used in maintenance. Each part record captures identification, costing, stock levels, and supply chain information. Parts are referenced by Bills of Materials and, through them, by standard jobs and maintenance profiles.
Key Concepts
- Part number -- The primary identifier for a part, typically matching the OEM or supplier catalog number.
- OEM -- The original equipment manufacturer or supplier of the part.
- Unit cost -- The per-unit cost used for estimating maintenance expenses.
- Stock level / Min stock -- Current on-hand quantity and the reorder threshold.
- Source -- Where the part is sourced from: OEM, Aftermarket, In Stock, Third Party, or Warehouse.
- Lead time / Delivery time -- Days required to procure and receive the part, used for scheduling.
- Catalog component -- Links the part to a specific component type in the component catalog.
- Model association -- Parts can be scoped to one or more equipment models.
How to Use
Browsing and filtering
- Search by part number, description, or OEM name using the search box.
- Filter by model to see only parts relevant to a specific equipment model.
- URL filters are preserved, so you can share filtered views with colleagues.
Creating a part
- Click Add Part to open the side panel.
- Enter the Part Number (required).
- Select or create an OEM using the OEM combobox.
- Optionally select a Component and one or more Models.
- Fill in Description, Unit Cost, Stock, Min Stock, and supply chain fields.
- Choose a Source if applicable.
- Click Create.
Editing a part
Click the pencil icon on any row to open the edit panel. All fields are editable. Changes are saved immediately on submit.
Deleting a part
Click the trash icon to soft-delete a part. An undo toast appears for 5 seconds before the deletion is committed.
Table columns
| Column | Description |
|---|---|
| Number | Part number with copy-to-clipboard button |
| OEM | Manufacturer or supplier name |
| Component | Linked catalog component |
| Models | Associated equipment models |
| BoMs | Number of Bills of Materials referencing this part |
| Description | Free-text description |
| Source | Supply source category |
| Lead (d) | Lead time in days |
| Delivery (d) | Delivery time in days |
| Stock | Current on-hand quantity |
| Min | Minimum stock threshold |
Common Questions
What is the difference between Lead Time and Delivery Time?
Lead time is how long it takes from placing an order to the part being ready. Delivery time is the shipping duration after the part is ready. Together they determine total procurement time.
Who can manage parts?
Admin, Planner, and Technician roles can create and edit parts. Only Admin and Planner roles can delete parts.
What happens when stock falls below the minimum?
Currently, the minimum stock value is tracked for visibility. Future versions may add automated reorder alerts.